Administrative Assistant
Costa Mesa, California

Our ideal candidate has a minimum of 3 years office experience preferably in Architecture or Engineering; ability to type a minimum of 40 wpm; must excel at follow-up and follow-through; is able to work without supervision; can prioritize, take initiative and problem-solve; excellent communication skills; a friendly/professional phone manner; high attention to detail and organized; has a strong work ethic; is honest and reliable; is proficient with Microsoft Word, has an intermediate knowledge of Excel and Outlook, and familiar with Adobe Acrobat; Adobe In-Design, Adobe Photoshop and/or Ajera accounting software experience a plus; a driver’s license and personal vehicle a must.

As Administrative Assistant you will greet/screen visitors and be the first point of contact for the building; type, process and follow-up on proposal, work authorization and contracts internally and with Clients; accurately enter project data into accounting software; general office administration such as filing, phones, copying, manage calendars, meetings and contact information; support for Principals, Landscape Architects and Accounting; occasional errands / pick-ups/deliveries.

 

For consideration, please submit your cover letter and resume by clicking Apply Now.